IANS Solicitors Solutions Records Management System

Your Record-Keeping Challenges. Our Solutions.

Avoiding unlawful deductions from wages. Aligning your systems and processes with sponsor duties. Increasing job satisfaction and talent retention. Your team of specialists is here to help you..

icons-38-2

Avoiding Unlawful Deductions

Paying your sponsored workers the salary stated in their CoS is a must. Your payroll team needs to know what salary deductions are lawful, even if personal loan agreements are in place.

icons-39-2

Aligning Systems With Sponsor Duties

Not all HR systems are created equal. You need to get on the same page as your recruitment and operations to support the key personnel in managing compliance with your sponsor duties.

icons-40-2

Staying Up To date with Rules

Immigration rules, sponsor guidance, and, more importantly, the way the Home Office conducts sponsor audits constantly change. Your team must have an effective process to adapt to any policy change.

icons-41-2

Analysing Talent & Skills Gap

Your team must conduct a skills gap analysis to understand the difference between your employees' skills and the skills required for your business to grow and stay compliant.

icons-42-2

Onboarding More Efficiently

Standard employee onboarding often lacks insights. You must create a system for sponsored worker documentation, mapping out training plans for each role and automating the process wherever possible.

icons-43-2

Boosting Team Productivity

Manual tasks sap your resources. A proper HR automation software and proven sponsor compliance setup give your team more time to build relationships and perform better.

New to Sponsorship? Set Up Compliance the Right Way

If you're new to Sponsorship, you're ready for IANS HR Hub Services. As experts in developing and implementing HR operations to meet your Sponsor Duties, our team is ready to help you set up your HR hub to equip your HR team with the tools they need to succeed.

Developing your team's skills and providing them with the right tools is essential. Bring your team together through Records Management Development.

Standardised document template creation

Information collection and organisation

Records preservation and protection

Confidentiality and disposal of documents

Contact_us_elements-10

Appendix D: guidance for sponsors on keeping documents lists the documents you must keep to fulfil your sponsor duties. Your records must evidence the following:

Legal right to work in the UK
Genuine vacancies and employment
Paying the salary stated on the CoS
Skill, qualifications & experience required for the post

Contact_us_elements-11

Documents can be kept either as paper copies or in an electronic format. There is no prescribed method for storing the documents, but keeping them in both formats is advisable. All documents relating to a worker whom you sponsor must be kept throughout the period that you sponsor them and until whichever is the earlier of:

One year has passed from the date on which you end your sponsorship of the worker; or
The date on which a compliance officer has examined and approved them, if this is less than one year after you ended your sponsorship of the worker

Build Your Records Management System to Support Sponsor Compliance

Your Record-Keeping Challenges We Help Solve

HR Operations Results From Our Clients