---
title: IANS Solicitors Solutions Records Management System
image: https://www.ians-group.com/hubfs/iANS_solicitors_RED_new_v2_rnd2.png
---

 Close

- Solutions
  
  
  
  
  
    - [Sponsor Licence Application](https://www.ians-solicitors.com/sponsor-licence-application-2024)
    - [HR Hub Development](https://www.ians-solicitors.com/hr-hub-development)
    - [International Recruitment Enablement](https://www.ians-solicitors.com/recruitment-and-sponsorship)
    - [Records Management System](https://www.ians-solicitors.com/records-management-system)
    - [Key Personnel Enablement](https://www.ians-solicitors.com/key-personnel)
- Resources
  
  
  
  
  
    - [Blog](https://www.ians-solicitors.com/blog_2023)
    - [Events](https://www.ians-solicitors.com/events)
    - [Careers](https://www.ians-solicitors.com/careers)
- [Contact us](https://www.ians-solicitors.com/contact)

SEARCH

CONTACT

PHONE HOTLINE: [020 3617 6968](tel:)E-MAIL: [admin@ians-solicitors.co.uk](mailto:admin@ians-solicitors.co.uk)

[Let's get started](https://share.hsforms.com/1X49EsaYoSR2xEWCdktxMXA2iihu)

[![iANS_solicitors_RED_new](https://www.ians-group.com/hubfs/iANS_solicitors_RED_new.png)![iANS_solicitors_RED_new_wht](https://www.ians-group.com/hubfs/iANS_solicitors_RED_new_wht.png)](https://www.ians-solicitors.com/?hsLang=en)

- Solutions
  
  
  
  
  
    - [Sponsor Licence Application](https://www.ians-solicitors.com/sponsor-licence-application-2024)
    - [HR Hub Development](https://www.ians-solicitors.com/hr-hub-development)
    - [International Recruitment Enablement](https://www.ians-solicitors.com/recruitment-and-sponsorship)
    - [Records Management System](https://www.ians-solicitors.com/records-management-system)
    - [Key Personnel Enablement](https://www.ians-solicitors.com/key-personnel)
- Resources
  
  
  
  
  
    - [Blog](https://www.ians-solicitors.com/blog_2023)
    - [Events](https://www.ians-solicitors.com/events)
    - [Careers](https://www.ians-solicitors.com/careers)
- [Contact us](https://www.ians-solicitors.com/contact)

PHONE HOTLINE: [020 3617 6968](tel:)E-MAIL: [admin@ians-solicitors.co.uk](mailto:admin@ians-solicitors.co.uk)

[Let's get started](https://share.hsforms.com/1X49EsaYoSR2xEWCdktxMXA2iihu)

Search Suggestions

 Records and Document Management Services

## Build Your Records Management System to Support Sponsor Compliance

[![Ensure Compliance Now](https://no-cache.hubspot.com/cta/default/4223010/119e763f-111b-4879-bd75-2ea7993f9cbc.png)](https://cta-redirect.hubspot.com/cta/redirect/4223010/119e763f-111b-4879-bd75-2ea7993f9cbc)

![06](https://www.ians-group.com/hubfs/06.png)

## Your Record-Keeping Challenges We Help Solve

![icons-29-1](https://www.ians-group.com/hubfs/icons-29-1.png)Legal Right to Work in the UK

![icons-30-1](https://www.ians-group.com/hubfs/icons-30-1.png)Genuine Vacancies & Employment

![icons-31-1](https://www.ians-group.com/hubfs/icons-31-1.png)Paying the Salary Stated on COS

![icons-32-1](https://www.ians-group.com/hubfs/icons-32-1.png)Meeting the Skill Level Requirements

 

![icons-33](https://www.ians-group.com/hubfs/icons-33.png)Monitoring Immigration Status & Preventing Illegal Working

![icons-34](https://www.ians-group.com/hubfs/icons-34.png)Maintaining Migrant Contact Details

 

![icons-35](https://www.ians-group.com/hubfs/icons-35.png)

Record Keeping & Recruitment Practices

![icons-36](https://www.ians-group.com/hubfs/icons-36.png)Migrant Tracking and Monitoring

![icons-37](https://www.ians-group.com/hubfs/icons-37.png)General Sponsor Duties

![icons-35](https://www.ians-group.com/hubfs/icons-35.png)

HR systems, policies, procedures, and contracts

 

![icons-36](https://www.ians-group.com/hubfs/icons-36.png)Recruitment policies, procedures, documentation and practices

![icons-37](https://www.ians-group.com/hubfs/icons-37.png)Sponsored workers' staff files & records

 

## HR Operations Results From Our Clients

10% New-Hire Turnover

86% Job Satisfaction

91% Retention Rate

98% Sponsor Compliance

## Your Record-Keeping Challenges. Our Solutions.

Avoiding unlawful deductions from wages. Aligning your systems and processes with sponsor duties. Increasing job satisfaction and talent retention. Your team of specialists is here to help you..

![icons-38-2](https://www.ians-group.com/hubfs/icons-38-2.png)

#### Avoiding Unlawful Deductions

Paying your sponsored workers the salary stated in their CoS is a must. Your payroll team needs to know what salary deductions are lawful, even if personal loan agreements are in place.

![icons-39-2](https://www.ians-group.com/hubfs/icons-39-2.png)

#### Aligning Systems With Sponsor Duties 

Not all HR systems are created equal. You need to get on the same page as your recruitment and operations to support the key personnel in managing compliance with your sponsor duties.

![icons-40-2](https://www.ians-group.com/hubfs/icons-40-2.png)

#### Staying Up To date with Rules

Immigration rules, sponsor guidance, and, more importantly, the way the Home Office conducts sponsor audits constantly change. Your team must have an effective process to adapt to any policy change.

![icons-41-2](https://www.ians-group.com/hubfs/icons-41-2.png)

#### Analysing Talent & Skills Gap

Your team must conduct a skills gap analysis to understand the difference between your employees' skills and the skills required for your business to grow and stay compliant.

![icons-42-2](https://www.ians-group.com/hubfs/icons-42-2.png)

#### Onboarding More Efficiently

Standard employee onboarding often lacks insights. You must create a system for sponsored worker documentation, mapping out training plans for each role and automating the process wherever possible.

![icons-43-2](https://www.ians-group.com/hubfs/icons-43-2.png)

#### Boosting Team Productivity

Manual tasks sap your resources. A proper HR automation software and proven sponsor compliance setup give your team more time to build relationships and perform better.

## Clients Who Love our Records Management Expertise

 

 

![Testimonials_solicitors-70](https://www.ians-group.com/hubfs/Testimonials_solicitors-70.png)

![Testimonials_solicitors-71](https://www.ians-group.com/hubfs/Testimonials_solicitors-71.png)

![Testimonials_solicitors-72](https://www.ians-group.com/hubfs/Testimonials_solicitors-72.png)

![Testimonials_solicitors-80](https://www.ians-group.com/hubfs/Testimonials_solicitors-80.png)

![Testimonials_solicitors-78](https://www.ians-group.com/hubfs/Testimonials_solicitors-78.png)

## NEED MORE OF OUR SERVICES?

#### [![SPONSOR-LICENCE-APPLICATION-SERVICES-](https://www.ians-group.com/hubfs/SPONSOR-LICENCE-APPLICATION-SERVICES-.png) Read More Sponsor Licence Application Services Getting it Right the First Time and saving yourself a lot of headaches later Read More](https://www.ians-solicitors.com/sponsor-licence-application-2024?hsLang=en)

#### [![Solution_hero-IANS-HR-HUB-SERVICES](https://www.ians-group.com/hubfs/Solution_hero-IANS-HR-HUB-SERVICES.png) Read More Human Resources Hub Services Onboard new sponsored workers and crush your sponsor compliance goals Read More](https://www.ians-solicitors.com/hr-hub-development?hsLang=en)

#### [![Solution_hero-RECRUITMENT-ENABLEMENT-SERVICES](https://www.ians-group.com/hubfs/Solution_hero-RECRUITMENT-ENABLEMENT-SERVICES.png) Read More Recruitment Enablement Services Set up your recruitment team for success in qualifying and selecting only eligible applicants Read More](https://www.ians-solicitors.com/recruitment-and-sponsorship?hsLang=en)

#### [![Solution_hero-Sponsor-compliance-audit](https://www.ians-group.com/hubfs/Solution_hero-Sponsor-compliance-audit.png) Read More Sponsor Compliance Audit Comply with Your Sponsor's Duties or Risk Losing Your Licence and Workers Read More](https://www.ians-solicitors.com?hsLang=en)

#### [![Solution_hero-KEY-PERSONNEL-EMPOWERMENT-SERVICES-](https://www.ians-group.com/hubfs/Solution_hero-KEY-PERSONNEL-EMPOWERMENT-SERVICES-.png) Read More Key Personnel Empowerment Services Set up your sponsorship team for success through key personnel empowerment service Read More](https://www.ians-solicitors.com/key-personnel?hsLang=en)

[![Ensure Compliance Now](https://no-cache.hubspot.com/cta/default/4223010/119e763f-111b-4879-bd75-2ea7993f9cbc.png)](https://cta-redirect.hubspot.com/cta/redirect/4223010/119e763f-111b-4879-bd75-2ea7993f9cbc)

### New to Sponsorship? Set Up Compliance the Right Way

If you're new to Sponsorship, you're ready for IANS HR Hub Services. As experts in developing and implementing HR operations to meet your Sponsor Duties, our team is ready to help you set up your HR hub to equip your HR team with the tools they need to succeed. 

[![Ensure Compliance Now](https://no-cache.hubspot.com/cta/default/4223010/119e763f-111b-4879-bd75-2ea7993f9cbc.png)](https://cta-redirect.hubspot.com/cta/redirect/4223010/119e763f-111b-4879-bd75-2ea7993f9cbc)

![02](https://www.ians-group.com/hubfs/02.png)

[![Be Compliant Now](https://no-cache.hubspot.com/cta/default/4223010/c72388ba-d4cb-4467-8fc2-f851dc9077de.png)](https://cta-redirect.hubspot.com/cta/redirect/4223010/c72388ba-d4cb-4467-8fc2-f851dc9077de)

## Your Proven Process for Record-Keeping

- Educate Your Admin Team
- Identify & Classify Your Records
- Keep Electronic & Hard Copies

Educate Your Admin TeamIdentify & Classify Your RecordsKeep Electronic & Hard Copies

![Contact_us_elements-09](https://www.ians-group.com/hubfs/Contact_us_elements-09.png)

 

 

Developing your team's skills and providing them with the right tools is essential. Bring your team together through Records Management Development.

 

 Standardised document template creation

 Information collection and organisation

 Records preservation and protection

 Confidentiality and disposal of documents 

![Contact_us_elements-10](https://www.ians-group.com/hubfs/Contact_us_elements-10.png)

 

 

**Appendix D:** guidance for sponsors on keeping documents lists the documents you must keep to fulfil your sponsor duties. Your records must evidence the following:

 Legal right to work in the UK  
 Genuine vacancies and employment  
 Paying the salary stated on the CoS  
 Skill, qualifications & experience required for the post

![Contact_us_elements-11](https://www.ians-group.com/hubfs/Contact_us_elements-11.png)

 

Documents can be kept either as paper copies or in an electronic format. There is no prescribed method for storing the documents, but keeping them in both formats is advisable. All documents relating to a worker whom you sponsor must be kept throughout the period that you sponsor them and until whichever is the earlier of:

 

 One year has passed from the date on which you end your sponsorship of the worker; or  
 The date on which a compliance officer has examined and approved them, if this is less than one year after you ended your sponsorship of the worker

 Be the first to know

## Stay up to date with all the latest news and insights

Register to receive newsletters and email alerts about upcoming content and events. You can unsubscribe anytime by clicking the opt-out link in the email. 

Please take a look at our privacy notice and cookie notice for more details.

[![iANS_solicitors_RED_new_wht-2](https://www.ians-group.com/hubfs/iANS_solicitors_RED_new_wht-2.png)](https://www.ians-solicitors.com/?hsLang=en)

Transforming the way businesses build their workforce and achieve maximum growth through skilled worker sponsorship and international recruitment.

 

**Regulated by the Law Society. SRA ID: 640195**

<https://www.linkedin.com/company/ians-solicitors><https://www.facebook.com/ians.solicitors><https://www.instagram.com/ians_solicitors/>

- Solutions 
    - [Sponsor Licence Application](https://www.ians-solicitors.com/sponsor-licence-application-2024)
    - [HR Hub Development](https://www.ians-solicitors.com/hr-hub-development)
    - [International Recruitment Enablement](https://www.ians-solicitors.com/recruitment-and-sponsorship)
    - [Records Management System](https://www.ians-solicitors.com/records-management-system)
    - [Key Personnel Enablement](https://www.ians-solicitors.com/key-personnel)
- Resources 
    - [Blog](https://www.ians-solicitors.com/blog_2023)
    - [Events](https://www.ians-solicitors.com/events)
    - [Careers](https://www.ians-solicitors.com/careers)
- [Contact us](https://www.ians-solicitors.com/contact)

IANS Solicitors. All rights reserved. Copyright 2023.

![](https://px.ads.linkedin.com/collect/?pid=7599225&fmt=gif) ![](https://px.ads.linkedin.com/collect/?pid=7599225&fmt=gif) ![](https://px.ads.linkedin.com/collect/?pid=3666730&fmt=gif)

```json
{
  "@context" : "https://schema.org",
  "@type" : "Organization",
  "address" : {
    "@type" : "PostalAddress",
    "addressCountry" : "",
    "addressLocality" : "North Finchley",
    "addressRegion" : "London",
    "postalCode" : "N12 8QJ",
    "streetAddress" : "915 High Road"
  },
  "email" : "admin@ians-solicitors.co.uk",
  "knowsLanguage" : "en",
  "logo" : {
    "@type" : "ImageObject",
    "url" : "https://ians-solicitors.com/hubfs/complians_logo%202025-v6-04.png"
  },
  "name" : "Sponsor Complians",
  "telephone" : "020 3617 6968",
  "url" : "https://www.ians-solicitors.com/records-management-system"
}
```